LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT TO EMERALD COAST CONSTRUCTORS, INC. FOR INVITATION TO BID (ITB) #21-012 MAGEE FIELD IMPROVEMENTS
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RECOMMENDATION:
recommendation
That City Council award a contract to Emerald Coast Constructors, Inc. for ITB #21-012 Magee Field Improvements for $433,473.74 base bid, $516,141.87 additive alternate #1, and a 10% contingency of $94,961.56 for a total amount of $1,044,577.17. Further that City Council authorize the Mayor to execute all contracts, related documents, and take all related actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The City issued an invitation to bid on the Magee Field Improvements Project. The project will provide a new press box for the football field at Magee Field, as well as concrete bleacher pads, sidewalks, and other features. An optional add-on to construct a new concession/restroom facility was also included.
The base bid of $433,473.74 includes demolition and clearing of the press box area, sediment and erosion control, earthwork, sidewalks, fencing, signage, pavement markings, and other features. The bid alternate of $516,141.87 includes construction of a new concession/restroom building.
PRIOR ACTION:
None
FUNDING:
Budget: $1,115,000.00 LOST IV - MAGEE FIELD
150,000.00 LOST IV - HOLLICE T. WILLIAMS PARK
$1,265,000.00
Actual: $ 433,473.74 Magee Field Improvements Project Base bid
516,141.87 Additive Alternate
94,961.56 10% Contingency
$1,044,577.17 Subtotal
136,860.00 A&E Design Services
12,964.69 New Practice Field & Fencing
4,880.23 Field Irrigation
$1,199,282.09 Total Expenses
FINANCIAL IMPACT:
Funding in the amount of $100,000 was appropriated in the FY 2019 Beginning Budget and $1,015,000 was appropriated on Supplemental Budget Resolution No. 2020-51 for a total budgeted amount of $1,115,000. An additional $150,000 will be transferred from the Hollice T. Williams LOST IV project providing a total budget amount of $1,265,000.00 in the Local Option Sales Tax Fund. To date, $154,633.12 has been expended or encumbered leaving an available balance of $1,110,364.08 which is sufficient to complete this project.
CITY ATTORNEY REVIEW: Yes
3/22/2021
STAFF CONTACT:
Keith Wilkins, City Administrator
Kerrith Fiddler, Deputy City Administrator - Community Development
Brian Cooper, Parks and Recreation Director
ATTACHMENTS:
1) Tabulation Sheet
2) Final Vendor Reference List
PRESENTATION: No end