LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
title
AWARD OF CONTRACTS RFP #21-028 FIVE (5) YEAR CONTRACT FOR DEBRIS MONITORING SERVICES
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RECOMMENDATION:
recommendation
That City Council approve the ranking of the selection committee for RFP #21-028 “Five (5) Year Contract for Debris Monitoring Services,” with Tetra Tech, Inc. of Maitland, Florida submitting the best proposal. Further, that Council award the primary contract for the debris monitoring services to Tetra Tech, Inc., and that a secondary contract be awarded to Witt O’Brien’s, LLC in the event Tetra Tech, Inc. is unable to perform the required services or in the event circumstances require more than one firm to adequately respond. Finally, that City Council authorize the Mayor to negotiate and the execute the contract with each named firm and take all related actions necessary to engage their services, as required.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The City issued a Request for Proposals (RFP) for a five-year contract for debris monitoring services. The purpose of the RFP is to have a firm available and under contract should a disaster such as a hurricane or flood require extensive collection and removal of storm debris and the monitoring involved with this collection and removal. The RFP was issued so that a selection committee could evaluate and rank the proposals based on the 1) firm qualifications; 2) qualifications on similar projects; 3) key staff project understanding/technical approach; 4) management systems/reporting systems; and 5) cost proposal. The City received proposals from ten firms.
A selection committee was formed to evaluate the proposals. The committee members were John Pittman, Director of Sanitation Services and Fleet Management for the City of Pensacola; Amy Lovoy, Finance Director for the City of Pensacola; and Lakia McNeal, Senior Accountant for the City of Pensacola. The members reviewed the proposals, and based on scoring criteria, the proposals of the firms were ranked in the following order:
1) Tetra Tech, Inc.
2) Witt O’Brien’s, LLC
3) Landfall Strategies, LLC
4) Thompson Consulting Services, LLC
5) Disaster Program & Operations, Inc.
6) Metric Engineering, Inc.
7) Debris Tech, LLC
8) TLC Engineering, Inc.
9) Atkins North America, Inc.
10) Goodwyn, Mills & Cawood, Inc.
PRIOR ACTION:
None
FUNDING:
N/A
FINANCIAL IMPACT:
A notice to proceed under these contracts would only be issued in the event of a substantial disaster at which time the City could anticipate some level of FEMA and State funding for the monitoring of storm debris.
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STAFF CONTACT:
Keith Wilkins, City Administrator
Amy Miller, Deputy City Administrator - Administration & Enterprises
John Pittman, Director - Sanitation Services and Fleet Management
ATTACHMENTS:
1) Final Tabulation
2) Final Vendor Reference List
3) Scoring Matrix
PRESENTATION: No end