LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF CONTRACT - BID #21-040 PORT OF PENSACOLA WAREHOUSE REPAIRS
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RECOMMENDATION:
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That City Council award a contract for ITB #21-040 Port of Pensacola Warehouse Repairs to Emerald Coast Constructors, Inc. of Pensacola, Florida, the lowest and most responsible bidder, with a base bid of $412,336 plus a 10% contingency of $41,233.60 for a total of $453,569.60. Further, that City Council authorize the Mayor to execute the contract and take all actions necessary to complete the project.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
On September 16-17, 2020 Hurricane Sally significantly damaged multiple warehouses and associated electrical items on port. Affected warehouses are 1,4,5,6,8, and the rail canopy structure between warehouses 6 and 8. This contract will complete those repairs.
As this is classified as a large Federal Emergency Management Agency (FEMA) project, project actuals will determine final FEMA and Florida Division of Emergency Management (FDEM) contribution to overall project cost and will be captured at the end of the project.
PRIOR ACTION:
None
FUNDING:
Budget: $214,747.85 Federal FEMA 75% - Natural Disaster Fund
$ 65,569.47 Additional FEMA 75% Funding To Be Requested
35,791.31 State FDEM 12.5% Funding - Natural Disaster Fund
10,928.25 Additional State of Florida 12.5% Funding - To Be Requested
35,791,31 City of Pensacola 12.5% Funding - Port Fund
10,928.25 Additional City of Pensacola Funding 12.5% - Port Fund
128,021.16 City of Pensacola Non-Allowed Insurance Proceeds
$501,777.60
Actual: $412,336.00 Base Bid
41,233.60 10% Contingency
48,208.00 Engineering Services
$501,777.60
FINANCIAL IMPACT:
FEMA has obligated a Project Worksheet (PW) in the amount of $286,330.47 for construction and engineering with 75% provided by FEMA, 12.5% provided by FDEM and the remaining 12.5% from the City of Pensacola.
Note that while this is a large project and upon closeout the City will request additional funds from FEMA and FDEM based on actual project costs, FEMA reduced funding for insured assets based on Federal assistance received in prior disaster events. The City received Federal assistance during Hurricane Ivan in the amount of $128,021.16 and therefore the amount available from FEMA and FDEM will be $128,021.16 less then what is spent on the project. The City of Pensacola’s portion of 12.5% as well as the additional Port funding will be funded by the Port. Once final project costs are determined, a supplemental budget resolution may be brought to City Council to appropriate any additional costs necessary.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
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STAFF CONTACT:
Kerrith Fiddler, City Administrator
Amy Miller, Deputy City Administrator - Administration & Enterprise
M. Clark Merritt, Port Director
ATTACHMENTS:
1) Final Bid Tabulation No. 21-040
2) Vender Reference List Bid No. 21-040
PRESENTATION: No end