LEGISLATIVE ACTION ITEM
SPONSOR: Grover C. Robinson, IV, Mayor
SUBJECT:
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AWARD OF BID NO. 22-055 MARKETPLACE GREENWAY LANDSCAPE & IRRIGATION PLAN
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RECOMMENDATION:
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That City Council award the contract for Bid No. 22-055 Marketplace Greenway Landscape and Irrigation Plan to East Bay Landscaping & Irrigation, Inc. of Milton, Florida, the lowest and most responsible bidder, for a base price of $120,986.36 plus a 10% contingency amount of $12,098.64 for the total contract value of $133,085.00. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this contract and complete the work, consistent with the bid, contracting documents, and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The purpose of the project is to provide landscaping and irrigation to enhance the newly constructed sidewalk along the Marketplace Pond. This landscaping will improve and enhance the aesthetics within the Marketplace Drive right of way which is adjacent to one of the City’s largest stormwater facilities. This project will also serve to attract pollinators and provide habitat for various species of insects and animals alike. The specific limits of the project are along the eastern Marketplace Road right of way from North 12th Ave and terminating at northwest corner of the Marketplace Pond.
PRIOR ACTION:
None.
FUNDING:
Budget: $10,585.00 General Fund - Marketplace Greenway
$130,00.00 General Fund - Tree Trust Fund
$140,585.00
Actual: $120,986.36 Construction Cost- Base Bid
$ 12,098.64 Required 10% Contingency
$ 7,500.00 Engineering Management/Inspections (Estimate)
$ 140,585.00 Total
FINANCIAL IMPACT:
The total budget for this project is $230,000.00. To date, expenditures from the above identified $100,000 pot of Marketplace Greenway funds include $38,950.30 for replacement of the fencing along the frontage of the Marketplace Pond, $1,979.20 for the purchase of concrete used in the installation of the new sidewalk in the Marketplace Drive right of way, and $4,750.00 for landscape architecture fees. Therefore, this leaves $45,621.00 in the above identified Marketplace Greenway funds. The $140,585.00 needed to fund this project will come from the $130,000 available in the Tree Trust fund as well as $10,585.00 from the excess funds available in the Marketplace Greenway funds. This will result in an unencumbered amount of $34,736.00 in the Marketplace Greenway fund.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
10/26/2022
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator- Community Development
Amy Tootle, PE - Director of Public Works & Facilities
Brad Hinote, PE - City Engineer
ATTACHMENTS:
1) Bid Tabulation Bid No. 22-055
2) Final Vendor Reference List Bid No. 22-055
3) Notice of Intent to Award Bid No. 22-055
PRESENTATION: No end