LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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APPROVAL OF THE LOCALLY FUNDED AND THREE-PARTY ESCROW AGREEMENTS BETWEEN THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AND THE CITY OF PENSACOLA, FLORIDA FOR THE CONSTRUCTION OF THE PALAFOX STREET ROAD DIET FROM CERVANTES STREET TO SCOTT STREET
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RECOMMENDATION:
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That City Council approve the Locally Funded and Three-Party Escrow Agreements between the City of Pensacola and FDOT. Further, that City Council authorize the Mayor to take the actions necessary to execute and administer this agreement, consistent with the terms of the agreement and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The Florida Department of Transportation (FDOT) is completing the design phase of their planned Resurfacing, Restoration and Rehabilitation (RRR) project from approximately Scott Street to Brent Lane, which is programmed for construction solicitation Spring 2023. Following multiple conversations between FDOT and the City attempting to identify funding for a road diet of Palafox Street from Cervantes north to the City limit, FDOT agreed to incorporate our request into the aforementioned RRR project with the understanding that FDOT will cover the costs for the road diet design and oversee project management, whereas the City will cover the costs for the road diet construction.
On 02/24/2022, City Council approved a Resolution supporting the extension of the limits of the RRR project to include the road diet (4 lanes to 2 lanes) from Cervantes Street to Scott Street. The extended limits will incorporate the road diet design (four travel lanes to two travel lanes) to only include (2) 11-foot travel lanes, 7-foot bicycle lanes with 6-foot buffered bicycle lanes (striped), re-striping and high emphasis crosswalks at the signalized intersections. Due to existing roadway width constraints, buffered bicycle lane widths may be reduced where turn lanes exist. Resurfacing, restoration, and rehabilitation of this segment of Palafox Street is not part of the scope.
FDOT agreed to cover the design costs and provided a preliminary construction cost estimate of $1,171,720, with the understanding that when they had a more developed plan and updated cost estimate, the City would enter into a Locally Funded Agreement with the FDOT. FDOT has come back to the City with an anticipated construction cost estimate of $1,144,298, which is $27,422 less than the original estimate. By entering into this agreement with FDOT, if the accepted construction bid amount comes in over the current construction cost estimate of $1,144,298, the City will be responsible for the additional amount. If the accepted construction bid amount comes in under the current construction cost estimate, the City can request a refund from the FDOT in that amount. The City currently has an allocated amount of $1,200,000 of LOST IV Funding dedicated to this project.
PRIOR ACTION:
City Council approved Resolution No. 2022-029 on February 24, 2022, to support FDOT extending the limits of their RRR project to include additional road diet design on Palafox Street, from Scott Street south to Cervantes Street.
FUNDING:
Budget: $ 1,200,000.00 LOST IV - Palafox Road Diet
Actual: $ 1,144,298.00 FDOT Construction Cost Estimate
FINANCIAL IMPACT:
The total budget for this project is $1,200,000 and is available through the LOST IV Plan.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
2/13/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
David Forte, Deputy City Administrator - Community Development
Amy Tootle, PE - Director Public Works and Facilities
ATTACHMENTS:
1) 432568-1 SR 95-US29 Palafox St-Locally Funded Agreement
2) 432568-1 SR 95-US29 Palafox St-Three Party Escrow Agreement
3) Palafox Road Diet Map
4) Resolution No. 2022-029 FDOT
PRESENTATION: No end