LEGISLATIVE ACTION ITEM
SPONSOR: D.C. Reeves, Mayor
SUBJECT:
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AWARD OF MASTER AGREEMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR AIRPORT IMPROVEMENTS AT PENSACOLA INTERNATIONAL AIRPORT
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RECOMMENDATION:
recommendation
That City Council award contracts to Garver Engineers, LLC dba Garver, LLC, Atkins North America, Inc., and RS&H, Inc. for professional engineering and architectural services related to airport improvements at the Pensacola International Airport requested through RFQ #22-056 for an initial term of three years. Further, that Council authorize the Mayor take the actions necessary to negotiate, execute, and administer the necessary contracts, including the two one-year renewal options specified in the RFQ, consistent with the terms of the contracts and the Mayor’s Executive Powers as granted in the City Charter.
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HEARING REQUIRED: No Hearing Required
SUMMARY:
The ongoing maintenance and operation of the Pensacola International Airport requires the services of professional architectural and engineering firms to provide general design, construction administration, and inspection services for various Airport projects planned over the next five years. Rather than soliciting for an engineering firm for each individual project, the Airport contracts with several firms to provide the necessary services over a five-year period. This approach is more efficient, has less impact on the Airport, and is endorsed by both the Federal Aviation Administration and the Florida Department of Transportation.
Due to the number and diversity of anticipated projects over the next five years, Airport Staff proposes to employ three firms which have developed teams to provide architectural and engineering services for the development of construction plans and specifications, construction contract documents, cost estimates, periodic resident project representative services, and construction administration. Additionally, the firms will be able to advise Staff on minor repair and maintenance items, permitting concerns, and other administrative issues that may arise during the term of the contract. The services for each individual project will come to the City for approval in the form of Work Orders.
In September 2022, staff issued Request for Qualifications No. 22-056 for the services. Seven responses were received and opened on September 21, 2022. A review panel comprised of Mr. Ken Ibold, Deputy Airport Director; Mr. Byron Burkhart, Assistant Airport Director - Operations; and Mr. Michael Laven, Airport Administration & Contracts Manager, reviewed the qualification packages submitted and requested that the top four firms and their respective teams make oral presentations. After hearing oral presentations on January 18, 2023 and evaluating the firms, the panel ranked the firms in the following order:
1. Garver Engineers, LLC dba Garver, LLC
2. Atkins North American, Inc.
3. RS&H, Inc.
All three are all nationally recognized firms providing a full spectrum of services, including necessary airport/aviation specific experience. The committee recommends pursuits of contracts with all three firms.
Once the continuing services contracts are executed and in effect, individual Service Authorizations (SA’s) can be generated detailing scope, fees, and terms for any proposed projects with approved funding by City Council. These contracts will provide for the efficient engagement of engineering services by outside firms.
PRIOR ACTION:
September 2003 - City Council approved a five-year engineering services contract with Reynolds, Smith & Hills, Inc. for engineering services at Pensacola Airport.
July 19, 2012 - City Council approved a five-year engineering services contract with Atkins North America, Inc. and Hatch Mott MacDonald, LLC.
February 08, 2018 - City Council approved a five-year engineering services contract with Atkins North America, Inc., Mott MacDonald Florida, LLC, and RS&H, Inc.
FUNDING:
N/A
FINANCIAL IMPACT:
Award of contracts to Garver Engineers, LLC dba Garver, LLC, Atkins North America, Inc., and RS&H, Inc. does not have a financial impact. Once the contracts are executed, staff will obtain appropriate authorization of the individual work orders with provide detailed cost information for the subject project.
LEGAL REVIEW ONLY BY CITY ATTORNEY: Yes
2/10/2023
STAFF CONTACT:
Kerrith Fiddler, City Administrator
Matt Coughlin, Airport Director
ATTACHMENTS:
1) Tabulation of Respondents to RFQ No. 22-056
2) Selection Committee Scoring Matrix
PRESENTATION: No end